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ACSMC Meeting Minutes – 13th July 2015


Minutes of General Committee Meeting

on 13th July 2015 at Brooklands Museum Commencing at 8.00pm



Steve Castle – Chairman & Training, Tony Pettie – Treasurer Mike Cawthra – Secretary,   Peter Cox – Autotest Championship Co-ordinator, Dave Whyman – Speed championship co-ordinator, Andrew Bisping – Go Motorsport, Dave Walton – Exec member, Sue Fielding – Executive Member,

Also representatives of the following clubs     Farnborough DMC, Sutton and Cheam MC, Harrow CC, Middlesex CAC, NWMC, Cranleigh MC, VSCC (Kevin Lee), Oxford MC, Bournemouth & DCC, Basingstoke MC.


Guests: –


  1. Chairman’s Remarks

The Chairman welcomed all to the meeting


  1. Apologies for Absence

Tim Walton – President, Richard Field – DLO, Phil Collings, Vice Chairman, Bath MC, BARC Midlands, Jules Golbey – Surrey RLO, Mike Hall – Hants RLO, Sevenoaks, Bryan Hull – Executive Member, Historic Lotus, Harrow (Nick Cook),

  1. Minutes of Meeting 13th April 2015

These had been circulated prior to the meeting, and were proposed, accepted and signed as a true record.

  1. Matters Arising from those Minutes

CAA Rules for drones, relevant to the use of same on events for camera work for example:

Unless CAA permission has been granted the pilot cannot:

Fly over or within 150m (492 ft) of a congested area

Fly over or within 150m (492 ft) of an organised open-air assembly of more than 1,000 persons

Fly within 50m (164 ft) of any vessel, vehicle or structure which is not under the control of the person in charge of the aircraft

Fly within 50m (164 ft) of any person

Source: Civil Aviation Authority


The Chairman noted in response to a question from the floor that an Executive meeting had been held as suggested in AOB, covered three topics

  • Social media – Bryan Hull has subsequently set up an ACSMC Facebook account. Some discussion about how best to use it (set it up, groups, open access? two way etc). Suggested to take this away to a knowledgeable sub group to determine and then to trial. Post meeting note – is now in action!
  • Phil Collings will be producing a newsletter which can go to clubs, championship competitors, posted on the facebook page etc
  • Multi Venue Rally Safety – MSA have now proposed to get together with the regional associations individually to discuss.


  1. Secretary’s Report

Confirmed application for membership by ‘Motorsport Endeavour’ was accepted and they had been notified.


  1. Championship Secretaries’ Reports

Speed: Dave Whyman
100 entries, 40 up on last year. Some events full almost immediately, some people entering late have been unsuccessful in getting a place. 2/3 of the events have now run for the season.

EU have changed tyre conformance rules, which has meant that MSA list 1B, only one type of tyre will still be manufactured. Speed Committee have circulated a proposed rule change that bans 1B tyres from all road going classes. Dave has responded citing a number of reasons why he believes on behalf of grass roots competitors, this was a poor idea. The rule change has now been dropped.

Secondly the subject of HANS devices – requirement for sprints / hill climbs from 1 Jan 16 from MSA. See later.

Peter Cox
Only 2 of 5 tarmac rounds have run. Lack of organisers, lack of venue (Bovingdon), date clash.
Grass more popular – 1 grass round had 15 competitors

Noted that trailer restrictions might be impacting (need to be over 30 and pass a test to tow now)

Also noted that longer individual tests might be discouraging some people (novices?) Has slowly crept up. But autosolo events continue to thrive. Restricted to tarmac only by MSA rules and venues are perhaps the bigger restriction rather than competitor numbers.

Mike Hall had done a noise survey of the Abingdon autosolo event recently and will write a report which should be available to all to demonstrate typical noise profile.


Rallies: Paul Brown

No report this quarter


Autocross – Colin Anderson – no report yet for this season


  1. Liaison Officers’ Reports:


Defence Estates: Richard Field – Report submitted by email:
The following points are updates to my previous report, to the Association’s April 2015 meeting, regarding military sites within the Association’s area. Unfortunately, none of these points are good news.

1) Pressure of military requirements

For sites that are continuing in the training role, there is some trend of increasing military usage. For example, due to Army units returning from Germany. For a club seeking to run a particular event, this can make it more difficult to find a suitable site that is available on the desired date, or dates.

2) Possibility of cancellation

The terms of hire enable the army to cancel a booking, or to cancel a signed Licence, if military requirements intervene. Although this right has always existed, in times past, it was very rarely invoked. Experience in recent years shows that with certain sites, this is now a more real possibility.

3) Redevelopment

Certain military areas, which include Training sites, are now being disposed of, for redevelopment. One such project is proceeding in Aldershot, and another is now planned in Bordon. In both these areas,various training sites, or decommissioned operational sites, have been or are being used for club motorsport. Redevelopment has already eliminated one such site, and more will follow in future, although the timescales are not clear.

Despite these aspects, there are still currently a number of sites which can potentially be hired, and in some cases this is likely to continue for a number of years, so any interested club is welcome to contact me.


  1. RLOs:

Hampshire: Mike Hall – Report submitted by email:
I have no specific items to report: pretty much business as usual – 12-cars, touring assemblies, etc. – although it’s good to approve two events on the Isle of Wight. I would like to see a few more there!

Wiltshire: John Rodgers – No report

Surrey: Jules Golbey – Report submitted by email:
All is quiet, very quiet, in Surrey. The only event I have on the books is HERO’s 1,000 Mile Trial, which starts tomorrow at Epsom and finishes there later in the week. No problems have occurred since the last meeting.

  1. Training:

Andrew Bisping has been co-opted to the MSA training group, meeting this Thursday. We hope / await marshals training material (particularly how to handle people) from this group. We are desperately needing a new Training lead especially in view of the impending changes to marshalling requirements in stage rallying. A long discussion ensued about many aspects of the challenge that faces us.

Still looking for a new Training Lead for ACSMC.

  1. MSA Regional Committee:

Discussion on HANS devices regulation for rallying and sprints / hillclimbs. Competitors have mixed views, very polarised. Generally agreed that the method of introduction lacked consultation and the lack of warning means that someone who has just bought a new helmet now finds it useless. Certain clubs worry about the effect on grass roots motorsports, driving people to less regulated areas such as track days. Open letter from Shenstone & DCC was noted.

Full minutes from the MSA committee:

Also please note that here is the process for your club to nominate for Club and Voluteer of the year.

  1. Treasurer’s Report: Tony Pettie

No report this quarter

  1. Any other business:

MSA magazine features GO motorsport and Bournemouth MC, good example of getting to a new audience at a 3 day car and bike show.

Suggestion that ACSMC could buy safety equipment and distribute to the clubs. ‘Grant’ application idea for member clubs at a level below the £500 MSA grant minimum and with different criteria (e.g. for small consumables like signage), or to support Safety Units?


The next meeting will be held at the same venue (Brooklands Museum) on Monday 12th October 2015 at 8 pm


Future General Meeting dates:

12th October 15

11th January 16

11th April 16

11th July 16

10th October 16


Marshals Training and Annual Awards Day 7th February 16.

 The meeting closed at 10.50 pm


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